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Fieldwork Policies and Procedures

Administration

Publicity  Details of all fieldtrips will be published in the Society’s Newsletter and on the Society Website.

Attendance  All fieldtrips are open to Members.  Non-members will be permitted to attend when spaces permit, on payment of a day membership fee.

Pre-registration  To ensure sufficient handouts and to assist practical arrangements, all participants are requested to book in advance by notifying the Field Secretary or a nominated deputy.

The Register  Participants must ensure that they sign the Register to confirm they have understood the position regarding participation and when attending fieldtrips will comply with the Society’s Fieldtrip Policy (this document).  Failure to sign will deny cover under the Society’s Insurance Policy and will result in exclusion from the fieldtrip.

Insurance  The Society is insured with Zurich Municipal through the Geologists' Association's Group insurance policy (Policy: XAO-122015-4493) providing Public Liability and Personal Accident Insurance.  The level of cover provided under the clause for compensation following accident or injury deemed to have been caused by the negligence of any other participant is very limited so if participants feel they need personal accident insurance they are advised to take out their own personal accident insurance.

Conservation  The Society is committed to compliance with the UKRIGS Development Strategy 2006-2010, the Geologists' Association Fieldwork Code and the Countryside and Rights of Way Act 2000 (click to view contents). The Society expects all participants attending fieldtrips to comply with these requirements.

Transport  Transport to and from locations will normally be undertaken by private vehicles.  Members wishing to share transport should make their own arrangements and ensure that they have appropriate and adequate insurance for such arrangements.

Minimum Age  Participants under 16 are welcome but must be accompanied by a supervising adult.

Smoking  As a courtesy to others on the fieldtrip, participants are requested to refrain from smoking.

Pets  As a courtesy to others on the fieldtrip, participants are requested to refrain from bringing pets. Dogs may only attend with the prior permission of the leader.

 

Health & Safety

Safety Arrangements  The Shropshire Geological Society takes the safety of its members extremely seriously.  Fieldtrip participants should make themselves aware of the potential hazards they may encounter and should exercise care at all times.

Fitness  Participants must consider their own level of fitness in relation to the planned field trip.  The Field Secretary and Fieldtrip Leader will provide information about the trip but each participant must evaluate their personal risk. The Field Secretary or Fieldtrip Leader may refuse to allow anyone whose health is giving concern to participate, or continue, in the field trip.

Leadership  The instructions of the Fieldtrip Leader and the Field Secretary (or nominated deputy) should be followed at all times. It is important to stay with the Leader throughout the fieldtrip.  Racing ahead or lagging behind causes safety problems and makes the Leader's job more difficult.

Problems  Any problems should be notified immediately to the Field Secretary or Fieldtrip Leader. Participants should notify the Leader if they wish to leave the fieldtrip before the end.

Clothing  Participants should wear clothing and footwear suitable for the fieldtrip.  Safety helmets and high-visibility vests may be compulsory on some fieldtrips.  A supply of helmets may be available on the day but cannot be guaranteed. Persons who are inappropriately equipped may be refused permission to participate by the Field Secretary or Fieldtrip Leader.

Hammering  Particular care should be taken when using geological hammers. The use of safety goggles is recommended. Hammering should be kept to a minimum in the interests of both safety and conservation. It is the responsibility of the hammerer to ensure that other people are at a safe distance before doing so.